Welcome to the home of Prairie Band Potawatomi Nation

Finance Department

 

The Nation's Finance Department contains the following subdivisions:

  1. Accounting: (verifies transactions and records them in the general ledger system and reconciles account line items for accurate reporting information, and maintains fixed asset accounting system for asset tracking and depreciation calculations);

  2. Tribal finance: (monitors cash, investments and projected outcomes);

  3.  Cash: (tracks and deposits receipts into the banks, records into the general ledger system and cash flow management);

  4. Grants: (monitors and files reports to the appropriate agencies for Federal and State contracts and grants);

  5. Reporting: (compile financial data for the Treasurer’s Report given at the quarterly General Council meetings, prepare monthly reports and annual reports);

  6. Accounts Payable: (receives invoices and purchase orders, reconciles invoices to vendor statements, enters data into the computer and generates the checks for mailing and distribution, preparation of 1099 reporting information); 

  7. Payroll: (processes pay for employees and tracking leave time off as well as reporting information for each 401K retirement plan, 125 cafeteria plans, deductions for optional life, supplemental health, garnishments, and also reporting to the Federal and State governments for withholding taxes, unemployment insurance, and filing quarterly and annual returns);

  8. Cost Accounting: (monitors construction costs for projects underway and classifies completed projects to be capitalized by calculating depreciation expense to be recorded in the general ledger system);

  9. Budgeting: (track budget to actual expenses, monitor, prepare and assist departments with budget processes and modifications);

  10. Property and Liability Insurance: (responsible for adding, deleting and filing claims on tribal assets and properties, documents and tags items over $100 in a database for tracking inventory and insurance purposes, perform MVR’s for potential employment and regular employees);

  11. Receiving: (verifies orders delivers and distributes supplies to the various departments, researches bids for supplies and orders supplies for stockroom inventory);

  12. File Retention: (maintain electronic filing system and hard copy filing of financial documents);

  13. Per Capita: (maintains the data base for the Nation's membership, calculates, verifies and distributes per capita payments, prepare federal withholding payments, prepare annual 1099’s reconcile accounts, and records transactions into the general ledger system);

  14. Procurement/Purchasing: (secure bids, process and acquire goods, materials and services, assist in construction activities, and works with vendors and various departments/programs);

  15. Enterprise Funds: (provide accounting and management assistance and sets up and/or monitors the activities of tribally owned businesses);

  16. PBPN Health Clinic
  17. Athletic Commission
  18. Tax Commission
  19. Component Units: (provides accounting and management assistance for the operation and monitor activity);
    1. PBP Housing Authority
    2. Limited Partnership #1 (Low Income Housing Tax Credit Program)
    3. Limited Partnership #2 (Low Income Housing Tax Credit Program)
    4. We-Ta-Se (American Legion Post 410)
    5. PBP Boys & Girls Club
    6. Mayetta Oil Company (Accounting performed by Component Unit, managed by PBP LLC)
    7. PBP Gaming Commission (Accounting performed by the Component Unit)
    8. Prairie Band Casino & Resort (Accounting performed by the Component Unit)
    9. Prairie Band Construction, Inc.(Accounting performed by the Component Unit, managed by PBP LLC)
    10. Prairie Band Health Services, Inc.(Accounting perfomed by the Component Unit, managed by PBP LLC)
    11. Firekeeper Golf Course, Inc. (Accounting performed by the Component Unit, managed by PBP LLC)

                        (Finance Department Annual Report July 2011-2012)

Purchasing

Purchasing is part of the Finance Department that is tasked with disposing of surplus inventory.  This is done by posting the surplus inventory both in descriptive and in pictures on the following web site:  http://www.govdeals.com/  as a potential consumer of the surplus property you will need to register with this web site at no cost to you.  If you have any troubles getting registered please contact the “help line” at 1-800-613-0156 ext. #2 we suggest you checking the web site regularly for surplus items as we post them as they become available for disposal.